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Notice of APSO Extraordinary General Meeting - 22 May 2014

25 April 2014  
Posted by: APSO
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24 April 2014
Notice of Meeting

In terms of section 10.5 of the APSO Constitution, notice is hereby given that an Extraordinary General Meeting (EGM) of the Federation of African Professional Staffing Organisations (APSO) will be held on:

Date:               Thursday 22 May 2014

Time:               09h00

Venue:            APSO National Office

                        Unit H3, Isando Business Park,

         Cnr Hulley & Gewel Rd, Isando Gauteng

Agenda:         To adopt the Memorandum of Incorporation (MOI) and revision of the APSO Constitution.
RSVP:             Please click here to reserve your seat.
                        In the event that you're unable to attend in person, please complete & submit a proxy form.

Rationale

As you may be aware the new Companies Act 71 of 2008 became effective as of 1 May 2011. It replaces the old Companies Act 61 of 1973 and requires existing legal entities to comply with its provisions. As a statutory requirement for good corporate governance APSO is required to file its Memorandum of Incorporation (MOI) with the Companies and Intellectual Property Commission (CIPC) before the end of our current financial year. The MOI combines and replaces the old Articles of Association and Articles of Incorporation.

APSO’s Council and Executives have been working on complying with the Act with the help of commercial law specialists to ensure that APSO is fully compliant. The Memorandum of Incorporation will soon be finalised by the legal experts and will be distributed to members within the prescribed time periods, and by no later than 7 May 2014. The MOI is a commercial document, the content of which is largely regulated by the Act and would serve to regulate the corporate governance of APSO, a role previously served by the APSO Constitution.

Despite the required regulatory changes outlined above, the APSO Council felt it necessary to ensure that the institutional knowledge and associated organisational culture of APSO, as encapsulated in the current APSO Constitution, is retained. At the same time it should be acknowledged that APSO has progressed from it's origins as a volunteer-driven association to a fully staffed not for profit company that is recognised as the professional body for the staffing industry. As a result, it has become necessary to review the APSO Constitution to not only comply with the provisions of the Act but to also accommodate structural and operational changes to ensure the effective management of the organisation.

Although the MOI officially serves as the goverance document, provision is made within the Act to allow organisations to establish "rules of the company" to govern more operational aspects peculiar to the organisation at the time. For this reason the APSO Council proposes the retention of the revised APSO Constitution and filing this document with CIPC as "rules of the company”. This will ensure that members' interests are best protected. A copy of the revised APSO Constitution will be aligned to the MOI and will be distributed to members, together with other associated documents, by no later than 7 May 2014.

APSO intends to host a webinar to go through the changes and to answer any questions members may have in this regard. This webinar will likely take place in the week 12 - 16 Mayonce members have received the final documents. Please note that APSO will send a formal invitation for this webinar to members in the coming week or two.

Should you have any questions, queries or concerns regarding this process you are invited to contact the Operations and Compliance Executive, Attie Botes (contact information below)

Notes

Please find below important notes relating to the EGM process.

  • Only members in good standing are eligible to vote.
  • Specific proxies will be admissible. Proxy forms available through Secretary (details below)
  • All proxies must be e-mailed to the Secretary by no later than close of business on 21 May 2014 or must be handed to the Secretary at least one (1) hour prior to the meeting.

All correspondence in this regard should be addressed to:

Attie Botes

APSO Executive: Operations & Compliance

Acting as Secretary for Extraordinary General Meeting

Email:         attiebotes@apso.co.za

Tel:             0861 42 62 82

Fax:            086 425 8958


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